Facilio tells Tomorrow’s FM how it is leading the next era of facilities management.
“We’re not just another CMMS – we’re building the operating system for real estate,” declares Prabhu Ramachandran, Co-Founder and CEO of Facilio.
In a market weighed down by siloed, legacy systems, Facilio is rewriting the rules. This young, bold, and agile company is transforming fragmented building operations into connected, intelligent portfolios – a single-pane-of-glass approach that is capturing the attention of industry leaders worldwide.
The problem legacy systems can’t solve
For decades, facility managers relied on CMMS platforms designed for work orders and preventive maintenance. These tools were slow to deploy, isolated, and incapable of handling today’s operational demands.
“Facility managers were stuck in the past, still using clunky, on-prem systems to run their buildings,” Ramachandran notes.
Meanwhile, the built environment’s expectations have expanded: energy efficiency, sustainability, occupant experience, compliance, and portfolio-wide performance are now central to operations. Legacy FM software struggles to keep pace, leaving teams juggling multiple systems, delayed insights, and hidden costs. The market has been crying out for a connected, platform-based solution that consolidates operations across buildings and portfolios – and Facilio answered that call.
Building the operating system for real estate
Facilio’s solution isn’t a point product; it’s a platform-first, IoT- and AI-enabled system that unifies all core property operations under one roof. Maintenance, compliance, energy management, tenant experience – all are integrated into a single, real-time interface. By connecting operational data with spatial context, the platform effectively creates a navigable digital twin, allowing operators to see every asset, floor, and building status in context.
No proprietary hardware is required – Facilio overlays on existing systems, leveraging IoT connectivity and open integrations. AI-driven insights predict equipment failures, optimize HVAC performance, and suggest actionable improvements. Routine processes can be automated with no-code workflows, freeing teams to focus on strategic initiatives rather than firefighting day-to-day issues.
“We’re essentially consolidating what used to be six or seven different systems into one,” Ramachandran explains.
Connected platforms that unify maintenance, compliance, energy, and tenant workflows are the future, enabling property teams to act faster, make data-driven decisions, and scale best practices across their entire portfolio. As Verdantix observes, platforms that integrate operational data, automate workflows, and centralize oversight are the need of the hour – and Facilio delivers precisely that for multi-site portfolios.
The challenger brand: Agile, bold, and global
Founded in 2017, Facilio has embraced a challenger brand ethos: young, nimble, and unencumbered by legacy technology or corporate inertia. Deployments that traditionally take months or even years can now happen in weeks, thanks to pre-configured workflows and minimal IT overhead. This speed proved crucial during recent disruptions, where Facilio enabled clients to manage remote operations and maintain compliance without missing a beat.
The company’s proactive, visionary culture allows it to outpace slow-moving incumbents. By combining bold ambition with rapid execution, Facilio demonstrates that a nimble upstart can deliver what legacy giants promised but often failed to achieve. Its “prove it” mentality emphasizes tangible outcomes: clients have reduced asset downtime by up to 40%, cut reactive service calls by 30%, and realized double-digit percentage maintenance savings. These quick wins validate the platform’s value and amplify the brand’s challenger positioning.
Trusted by industry leaders
Facilio’s vision is backed by global traction. The platform now supports 50,000+ sites worldwide, spanning the US, UK, Middle East, and ANZ. Offices in New York, Dubai, London, Sydney, Singapore, Chennai, and Bangalore ensure both global reach and local presence.
CBRE, one of the world’s largest FM service providers, recently adopted Facilio in Australia after a rigorous evaluation – proof that even established incumbents are ready for a modern, connected approach. CBRE joins a growing list of global clients, including Brookfield, British Land, and Investa, who trust Facilio to unify operations across their portfolios.
Our client portfolio spans iconic names: Brookfield Properties, British Land in the UK, Investa in Australia, HelloFresh in the US, Dubai World Trade Center, and more. The common thread: forward-thinking organizations using technology as a strategic enabler. Working with such leaders keeps Facilio sharp, ensuring the platform is relevant worldwide.
These global proof points reinforce the vision: Facilio is not just software; it is a movement redefining how real estate operations are executed at scale.
Ramachandran says: “When the world’s largest FM service providers choose Facilio, it’s proof that the future has arrived! Brookfield, British Land, Investa, CBRE – the most forward-thinking real estate leaders trust Facilio.”
Vision for the future of facilities management
Facilio envisions a world where CMMS is the backbone of every building operation, bridging smart building technology with real-time maintenance, sustainability, and tenant experience.
“CMMS will evolve from a reactive tool into the central orchestration engine for operational efficiency, sustainability, and occupant experience,” Ramachandran explains.
The company’s recognition as a Leader in the 2025 Verdantix Green Quadrant for CMMS validates this approach. It is a clear signal that the market is ready to move beyond siloed systems and embrace connected, data-driven operations. Facilio’s platform offers a scalable, future-proof foundation for building owners, operators, and facilities managers who seek not only efficiency but competitive advantage.
The message for UK facility leaders is clear: legacy CMMS is dead. The future belongs to connected, intelligent, platform-led operations that deliver measurable value across entire portfolios.
“We’re not just providing FM software; we’re empowering a global movement to rethink real estate operations,” says Ramachandran.
